Issue 2, 2004

Welcome to By the Numbers - a newsletter designed to keep you "in the know" about time and labor management best practices.

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The importance of scheduling

Scheduling is a key part of the set up and configuration of a time and attendance system. In order to effectively track things such as job costing and workforce productivity, your employees must be associated with some type of a schedule regardless whether they are salaried or hourly.? Without an assigned schedule you will not be able to effectively track and report on employee attendance.

Schedule Types
There are several options to choose from when defining employee schedules:

Specific Shifts -- Has a specific start and stop time

Flex Shifts -- No specific start and stop time

Floater Shifts --? Defines start and stop times for a shift group but? you do not know what time each specific employee will clock in/out from?day to day.? In this case you allow employees to float between all specified shifts in the shift group.

Rounding Rules
Rounding rules are associated with shifts.? If you want to apply precise rounding rules, then you must use a specific schedule.? If they you prefer a basic rounding rule such as 15 7/8 split on any punch time, flex shifts are more suitable.

With forethought and good planning, scheduling will enable you to not only track attendance but also workforce productivity.

Do you really know when your employees are working?

It's 9:00 AM and you are a Supervisor who needs to speak with an employee on your team. According to the status board, this employee clocked in at 8:00 AM but when arrive at employee's work area, you discover?that no one is there. After some investigation, you discover that this employee and another co-worker have been clocking in and out for each other for the past 6 months. You're the victim of Buddy Punching.?

Take Action
If your company's current data collection solution allows employees to clock in and out for each other, the loses in time and dollars can be serious.? One of the most proven methods for avoiding the pitfalls of Buddy Punching is to implement a Biometric Hand Punch system.? Instead of relying on badges which can be lost, stolen or given to a co-worker, Biometric Hand Punch units use the unique geometry of each employee's hand to validate identity and enable clocking in and out.

Return on Investment
Whether you are implementing an automated time and labor management solution for the first time or upgrading from an existing system, your company's investments can be maximized by incorporating a Biometric units part into your time and attendance strategy. While the upfront investment for a Hand Punch unit is more than a traditional data collection terminal, the return on investment is significantly enhanced because biometric devices do not require costly badges and perform a variety of functions more effectively.?In addition to recording employee time, Biometric Hand Punch Units can control access to restricted areas and monitor productivity in a multitude of industries including manufacturing/distribution, finance, health care services, hospitality, retail and many others.

The bottom line
Accurate tracking of employee time is essential to determining productivity and Biometry provides an effective means of collecting this type of data.? If your company is at risk of Buddy Punching, a Biometric Hand Punch Unit, could be the solution that can save your company time, money and resources that would be otherwise lost.

To learn more about Time America's data collection options, visit

Job Descriptions Revisited
Updates from the Department of Labor in how to pay employees for over time work has left many companies across the nation revisiting their employee classifications. Here's one example of how a state is reacting to the changes:
Read more

Forced Overtime Retaliation
Auto parts giant Pep Boys is undergoing a class action lawsuit filed by
several current and former employees which accuses Pep Boys of altering time cards to avoid paying workers overtime. Notice of the lawsuit has been sent to approximately 86,000 additional current and former employees:? Read more

Do you have any questions or comments?? We want to hear them!

Time Spot provides web-based, client-server and desktop solutions, to meet your company's unique labor management needs.

To learn more or contact Time Spot for more information:
800-561-6366 | | Time Spot Solutions